The following information must be provided:

Basic requirements for the document

Attention! All of the above points must be indicated in the text of the document when it is written.

Besides, You must not make spelling or stylistic mistakes. We invite you to familiarize yourself with the basic rules for the design and preparation of a document, which will help you write a letter of guarantee correctly.

How to apply correctly?

1. The letter must be in writing. This can be done either on the organization’s official letterhead containing the logo, name and company details, or on a regular sheet of paper by an individual.
2. All pages of the document must be stitched into one. At the same time, you should not forget about the sealing sticker: it must contain the number of sheets stitched, a signature must be placed on it (a responsible employee or individual entrepreneur can sign) and the seal of the institution.
3. For a letter to have legal force, it must be notarized. It is recommended to attach duplicate documents that are pre-certified.

How to compose?

Correct writing of each item

1. The header of the letter of guarantee should indicate the original number and the date of its preparation.
2. Below they write:
   • Recipient details.
   • Company name.
   • Position, full name of the manager or his official representative.
   • Sender's details: name of the institution with full name of the director or full name of the individual, legal address with contact phone number.
3. Below this information, enter the title of the document “Letter of Guarantee” on a new line.

An example of filling out a letter of guarantee for concluding a lease agreement:

Ref. No. 123456-1

dated 02/18/2016

To the Director of LLC "Cozy Apartment"

L. V. Evtushenko

from the General Director of Stroitel-plus LLC

Alexandrov Alexey Sergeevich,

Legal address:

G. St. Petersburg, st. Zvenigorodskaya, 54

Contact phone: + 7 912 2222222

Letter of guarantee

The body of the document must describe the obligations assumed, as well as guarantees with deadlines for their fulfillment. You should indicate the specific papers that are required to write a letter of guarantee.
For example:

Stroitel-plus LLC, represented by General Director Alexey Sergeevich Alexandrov, OGRN 123456789, provides office space with an area of ​​70 m2, located at the address: St. Petersburg, st. Zvenigorodskaya, 54, for state registration of Cozy Apartment LLC and guarantees, after registration, to conclude a lease agreement for a period of 12 months from September 20, 2016 to September 20, 2017. The specified address can be used as the location of Cozy Apartment LLC in its constituent documents.

The office space belongs to Stroitel-plus LLC on the basis of the state registration certificate of rights, series 20AE No. 123456 dated May 12, 2009.

Appendix: duplicate of the certificate of state registration of rights, series 20 AE No. 123456 dated May 12, 2009.
Conclusion of the document: the manager’s signature is affixed with a transcript and the date of drawing up the letter of guarantee.

Errors when filling out, and what to do to prevent them?

Important! If a person makes serious mistakes when drawing up paper, the document may lose its legal force.

Common mistakes:

The text must not contain spelling or stylistic errors! Such errors may serve as grounds for invalidating the letter of guarantee.

Conclusion

Drawing up a letter of guarantee is a process that requires close attention. If executed correctly, a letter of guarantee has legal force and can serve as an obligation confirming the intention to conclude a formal contract in the future and increasing the chances of its actual conclusion. In general, in a letter the sender has the right to guarantee any actions that do not go beyond the law, and this must be remembered.

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- this is a document that contains a guarantee of the implementation of the assumed obligations of one party in relation to the other. This document gives the addressee written confirmation that promises and conditions, one way or another related to the interests of the addressee, will be fulfilled by the sender. Such obligations and conditions may be: provision of any services, performance of various types of work, payment of debt, and so on.

Document meaning

A letter of guarantee for the completion of work assures that a certain work (service) will be completed by the sender of the document in full by a certain date. If the implementation process includes several stages, then it is possible to indicate several deadlines. With the help of such a document, the recipient can control not only the timing of tasks, but also their quality.

This document is also an argument in proceedings if any problems arose in the process of fulfilling obligations or they were not fully fulfilled.

You can find out about the legal meaning of the document in.

When is it necessary?

Most often, the preparation of a written warranty notice is required in cases where one of the parties is not sure that the agreements will be fulfilled on time or in full (in such a situation, the entire scope of obligations should be stated in the main part of the document), or when the deadlines specified in the contract already violated.

Decor

A letter of guarantee for the completion of work is provided by the performer of this work. It is signed by the head of the legal entity and the employee dealing with financial issues in this executing organization.

Important! Such a document can be used not only to settle relationships between legal entities, it can also be used in relationships between individuals.

Attributes

The attributes of the letter of guarantee include:

Letters of guarantee must be written in a formal style– the use of conversational style is not allowed. They are drawn up on an A4 sheet, the content should not exceed one page.

If a document is drawn up, then it must be on the organization’s letterhead indicating all the details. From an individual it can be drawn up in any written form. You can find out how an individual can write a letter to a legal address.

How to write correctly?

Features of drawing up a letter of guarantee:

We talked in more detail about the correct writing of a letter of guarantee, and read about the requirements for the document, the responsible person and other nuances of drawing up and writing the document.

Who is responsible for fulfilling obligations under the contract?

The sender of the letter is responsible for fulfilling the guarantees, that is, the performer, who undertakes to fulfill his part of the agreement efficiently and within the time limits specified in the document.

A letter of guarantee with specified fulfillment of obligations does not replace the contract. However, if drafted correctly, it can help resolve disputes when they arise.

Shipping methods

There are several options for transferring this type of document:

1. One of the official options is to send the documentation by registered mail with a list of the contents and a return receipt form.
2. Submit the document to the recipient through the secretary or office. In this case, you should prepare two copies, on one of which an employee of the recipient’s organization will put a stamp on acceptance of the document.
3. In practice, another method is used (time costs are minimal) - sending by fax or e-mail with subsequent transfer of the original using the above-mentioned options.

This is a non-commercial document that is often used in business correspondence. The essence of the paper is that the sender undertakes to perform some action. In our case, transfer money to the contractor. These funds are usually either used to pay off debt.

A letter of guarantee for payment of services under the contract confirms the existence of a debt, which can be taken into account when considering a dispute in court.

Thanks to such paper, the parties to the transaction can build a trusting relationship, postpone the payment date without fines and penalties, and prevent delays in the delivery of goods (provision of services, performance of work).

When might this paper be needed and how to write a letter of guarantee for payment? As a rule, it is drawn up in the case when the customer cannot transfer money on time for one reason or another. And the reason for drawing up such a document may be the payer or the latter’s own initiative.

How to apply

An approved sample of a guaranteed letter of payment for services or goods is not provided for by current legislation. However, it is part of business document flow, so when preparing it it is worth considering several generally accepted rules.

Let's consider the mandatory provisions that should also be in it:

1. Date and originating number.
2. Details of the recipient of the money (company name or citizen’s name, address).
3. FULL NAME. representative of the recipient (for example, the head of the organization).
4. Document title (optional).
5. The main text, which guarantees the transfer of the required amount within a specific period.
6. Details of the document on the basis of which funds will be transferred (invoice, acceptance certificate, etc.).
7. Sender information.
8. Full name, position and signatures of the debtor's representatives.

Typically, the paper is drawn up on an A4 sheet on company letterhead, signed by managers (general director and chief accountant) and sealed.

Such a document must be signed not only by the general director, but also by a financially responsible person (for example, the chief accountant or financial director).

In the main text, among other things, you can briefly indicate the reasons for late payments. If the customer plans to pay off the debt in installments, then a schedule should be drawn up.

For greater persuasiveness, the payer can also prescribe the amount that will be charged to him for each day of delay.

Example of a payment guarantee letter

What mistakes are made when compiling

Since we are dealing with such paper as, for example, a sample letter of guarantee for payment, it would be inappropriate to use informal words (slang, vernacular) here. It is also not worth describing in detail the events that led to the impossibility of transferring money on time. You can indicate their very essence or omit this point altogether. Guarantee obligations must be written down accurately, indicating the amount and date of its transfer.

All information in the text must be clear for understanding (without ambiguous phrases) in order to prevent possible disputes.

Finally, it is advisable to receive notification from the lender that the document has been received. This will prevent paperwork from being lost along the way.

LETTER OF GUARANTEE

STK-Lab LLC (hereinafter referred to as the "Lessor") hereby guarantees the provision of office space with a total area of ​​___ sq. m. as the address of the location of the General Director Ivan Ivanovich Ivanov (sole executive body) of the registered Limited Liability Company "Vasilyok" (hereinafter referred to as according to the text of Vasilek LLC). Address of the premises provided: 124482, Moscow, Takaya St., 1, office 17.

Upon completion of state registration of Vasilek LLC, a lease agreement for office space located at the above address will be concluded with the company.

The landlord guarantees that the premises belong to him legally and can be freely rented out without violating anyone’s interests, as well as the legislation of the Russian Federation.

A copy of the certificate of state registration of ownership of the premises, series ___ No. __________ dated dd.mm.yyyy on 1 sheet is attached.

Note: The letter is prepared on the Landlord's letterhead. The Lessor's details must include contacts through which employees of the registration authority can contact the Lessor and double-check the information specified in the letter.

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Sample letters of guarantee

You can DOWNLOAD samples of letters of guarantee from the links below:

Definition and legal rules

A letter of guarantee is a document of business correspondence, as a general rule, carried out between organizations or private entrepreneurs. With such a letter, the participant in the relationship confirms an obligation that must be fulfilled within a specifically established time frame and in a precisely defined volume.

A letter of guarantee is not recognized as commercial documentation, but serves as evidence in court.

In practice, letters of guarantee are used only in business activities. At the same time, there are no special rules, separate rules of law and other provisions to regulate the issue of drawing up and signing letters.

How to write a letter of guarantee for the performance of work

Letters of guarantee act as a means of insurance in situations where, for example, payment for work has been made, but it is not possible to complete it on time.

Accordingly, the party that fails to fulfill its obligations on time guarantees the other party that the work will be completed or the money will be returned. Also, the contractor, with such a letter, can give a guarantee that the quality of work will meet the standards.

Please note! The form of the letter of guarantee used in practice requires the inclusion of the following information:

• details of the letter writer (the organization’s letterhead or personal information about the individual will be required);
• name of the addressee (full name if it is a private individual or individual entrepreneur), position, originating number and date of the document;
• the text of the letter implying the acceptance of obligations and the provision of guarantees, for example: “With this letter I guarantee the completion of construction work at the site at the address: Voronezh, Lenin Square, 10 on the basis of contract No. 14 dated 01/01/2019.”

The letter of guarantee ends with the signature of the originator with a transcript and a seal in the case of the participation of an organization or individual entrepreneur.

Watch the video. Rules for preparing a business letter:

What is a letter of guarantee for payment and how to draw it up

In addition to the letter of guarantee for the completion of work, the same payment document is provided. The essence of the letter is that the party undertakes not to perform the action, but to pay money in the established amount. As a rule, an obligation is formed when it is necessary to pay for a product, service or work.

The letter in question can be considered a document confirming the debt, since the person, by giving a guarantee of return, acknowledges the fact of the debt. Accordingly, the letter can be presented to the court as evidence. In addition, a guarantee of payment helps to resolve issues of execution of the agreement peacefully, reschedule the payment date, change the payment procedure, and so on.

Attention! Our qualified lawyers will assist you free of charge and around the clock on any issues.

This type of letter of guarantee is issued in situations where the customer cannot transfer funds on time after receiving a product or service. The reason for drawing up the letter is a claim from the creditor or the debtor’s own initiative.

How to write a letter of guarantee for payment

The form of the payment guarantee letter is not established by law. It is enough to follow the general rules for drawing up such a document, developed in practice. It is necessary to have the registration number of the document, details of the sender, information about the recipient of the letter, and so on.

Organizations that practice this option of securing obligations create special forms with the logo, name and details of the company.

Please note! However, the required information in the letter does not change:

• information about the recipient of funds and his representative (director, manager);
• document name (optional);
• information about the debt, conditions and terms of debt repayment, the obligation to repay the money within a specific period;
• information about the sender: position, full name, as well as information about such representative;
• personal signature of the sender with decoding and stamp.

The letter is drawn up on A4 paper. It is not necessary, but it is preferable to have a letterhead if the parties to the relationship are business entities. Signatures and seals of each party are required.

The letter of guarantee must contain the signature of not only the director of the organization, but also the financially responsible person (financial director, chief accountant).

The letter of guarantee may include an indication of the reasons why the debt was not paid on time. It is also possible to draw up a schedule of future payments taking into account the financial situation of the debtor and the terms of debt repayment. In addition, the letter can indicate the conditions for calculating penalties and a detailed calculation of them.

Who is responsible for fulfilling obligations under the contract?

The sender of the letter, that is, the person accepting the obligation to return the money or perform the work, is responsible for fulfilling the guarantee on time and in accordance with the quality requirements (if we are talking about work). In this case, the letter of guarantee operates in conjunction with the contract, but does not replace it.

Shipping methods

Attention! In practice, there are several ways to send a letter of guarantee to the addressee:

• use of postal services by sending a registered letter with notification and a list of attachments;
• personal visit to the secretary or office of the company whose director is the recipient of the letter;
• sending by fax or email, but with the transfer of the original documents in the future.

You also need to remember about second copies, which should remain with the sender to confirm future actions. In addition, to protect your own interests, you need to obtain confirmation from the addressee of receipt of the letter.